Proposal Specialist

Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms, engineering better buildings for the communities in which we live, learn, work and play.
We are an employee-owned engineering firm with 17 offices across Canada and the United States, and a staff of more than 600. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. We challenge our people to push technical boundaries and provide leadership in our fields of practice while providing exceptional services for clients and projects nationwide.

We believe in taking care of our people and helping them realize their full potential. RJC offers the opportunity to work in a dynamic and engaging team environment where you will participate in exciting and challenging projects; discover new and developing technologies, practices and techniques; and flourish in a culture of continuous learning and collaboration. Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.

Location: Vancouver, BC
Start Date: Immediately
Salary Range: $55,000 - $75,000 (Dependent on experience)

ROLE SUMMARY:
An exciting opportunity has become available for a Proposal Specialist within RJC’s dynamic and creative BC marketing team. We are looking for a detail-orientated individual at an intermediate level (i.e. ideally 2 to 3 years’ experience in the same or similar role) to join our Vancouver office where you will have an integral role in supporting the development of proposals of varying complexity, using Adobe InDesign or MS Word. Responsibilities will encompass a range of administrative assignments such as creating templates and formatting content, as well as honing your creativity and desktop publishing skills to create compelling and visually appealing proposals and marketing collateral. You believe in the importance of quality, attention to detail, and diligence in ensuring that proposals are compliant, accurate, and easily understood.

Key Responsibilities:
Duties include but are not limited to:
• Working with Adobe InDesign and Microsoft Office Suite to support the RFP process through development of templates, writing and formatting of proposals, and creating/updating marketing materials.
• Coordinating with RJC’s technical staff and leadership to prepare thoughtful and engaging proposals, including overall layout and organization of documents; coordinating written text and technical input from various team members and subconsultants; creating drafts for review; and coordinating all proposal-related information in a timely manner.
• Manage content deadlines, submission data, undertake research, and follow through as required to support proposal submissions
• Planning and executing architect/subconsultant reach out on pursuits as required.
• Coordinating scope and fee letters, adding marketing appendices as required.
• Maintaining established proposal processes; tracking workload, submission data and win/loss outcomes through Monday.com; assisting the marketing team in creating presentation materials for proposal interviews.
• Ensuring follow-up on submitted pursuits, then sharing and recording win/loss results.
• Ensuring that a debrief is requested on all unsuccessful pursuits, and that any feedback received is recorded and shared among the team.
• Assisting with writing, development, and coordination of promotional resources and social media updates showcasing RJC’s expertise, experience, and creativity.
• Assisting with planning and coordination of various business development opportunities and industry events including conferences and client events.
• Ensuring standard proposal content is current and accurate, and that any new materials or customized content is captured and recorded for future proposal/marketing resources.
• Data entry and timely workflow updates using Monday.com, NewForma, and a CRM.
• Performing other duties as required to support the BC Regional (Vancouver and Vancouver Island) team, corporate marketing, and marketing teams at other RJC offices.

What You Bring to RJC:
Education:
• Diploma/Degree in Marketing, Communications or related field.
• Diploma/Degree in another field.

Experience:
• 2 - 5 years of proposal and marketing related experience with a professional services organization.
• Familiarity with the consulting engineering and architectural industry would be an asset.

Skills:
• Working proficiency in MS Office Suite. Familiarity with Adobe Creative Suite (particularly InDesign) would be a definite asset.
• Excellent communication, writing, editing, and proofreading skills.
• Exceptional organizational, time-management, and project management skills.
• Ability to self-manage project assignments from start to finish with minimal oversight.
• Strong self-initiative and resourcefulness, adept at handling changing priorities and deadlines.
• Ability to handle stressful situations with professionalism and composure.
• Committed to providing exceptional client service - able to interact professionally with all levels of internal and external personnel and build strong working relationships.
• Fun sense of humor.

Are you someone who exhibits our core attributes?

• Creative Mindset - provide new and diverse ideas
• Proactive Approach - take initiative and seek opportunities for growth
• Supportive Teamwork - promote an inclusive and respectful work environment and culture
• Trusted Advice - demonstrate integrity
• Lead With Purpose - empower, develop and support others to reach their full potential

What can we offer you?

• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• Being part of a supportive and inclusive network of people that help each other reach their goals
• A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
• An extensive and generous benefits package including a $1000 Health Care Spending Account
• Maternity and Parental Leave Top-up Program
• Investing in your future, opportunity to become part of an employee-owned organization and eligible for RJC’s matching Registered Retirement Saving Plan (RRSP)

Attention Staffing & Recruitment Agencies: RJC Engineers, will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, to qualify for recruitment fees, all candidate resumes must be submitted to RJC Engineers, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department

We appreciate the interest and efforts of all applicants; however only those short-listed as candidates will be contacted. Upon request, accommodations are available for any persons with disabilities participating in the selection process.